Internal Newsletter Template

What is an internal newsletter template?

An internal newsletter template is a structured format for creating regular updates that keep employees informed about company news, knowledge highlights, process changes, and team achievements. It provides a consistent layout that communications teams reuse for each edition, so readers always know where to find the information that matters.

Without a template, internal newsletters vary in format, length, and quality from one edition to the next. Some editions are text-heavy emails that nobody finishes; others are ad hoc messages that miss key updates. A structured template ensures every edition follows the same layout, covers the right sections, and links to deeper content — making the newsletter a reliable channel rather than an occasional broadcast.

Who should use this template?

This internal newsletter template is for teams responsible for keeping the organisation informed:

• Internal Communications Managers — produce consistent, professional newsletters on a reliable schedule
• Knowledge Managers — highlight new articles, updated procedures, and platform activity to drive adoption
• HR Business Partners — share people updates, policy changes, and employee recognition across the organisation
• Department Heads — publish team-level updates that connect local activity to company-wide priorities

What’s included in this template?

The template has two parts: structured metadata fields and the newsletter body.

Metadata fields classify each edition:

• Newsletter title and edition number
• Publication date and frequency
• Author or editorial team
• Target audience (all employees, specific department, or region)
• Status — draft, reviewed, or published

Newsletter body structures the content:

• Headline story — the most important update, with a summary and link to the full article
• Company news — brief items covering leadership updates, milestones, and announcements
• Knowledge spotlight — featured articles, updated procedures, or new best practices from the knowledge base
• Team highlights — employee recognition, project wins, or cross-team collaboration stories
• Upcoming dates — events, deadlines, and milestones for the coming period

How to create and customise this template in Elium

1. Open the Template Builder — Go to your profile menu and select the Template Builder tab, or click “+ Create” and choose “Create a new template”.
2. Set the scope — Choose an icon, enable the template, and decide whether it applies platform-wide or to specific spaces (e.g. your Internal Communications space).
3. Add structured fields — Click “Field” to add metadata: a text field for newsletter title, a number field for edition, a date field for publication date, a tag field for frequency (pre-populate with “Weekly”, “Fortnightly”, “Monthly”), a user field for author, a tag field for audience, and a tag field for status (pre-populate with “Draft”, “Reviewed”, “Published”). Mark title and date as mandatory.
4. Build the newsletter structure — Use the “+” button to add content blocks for each section: a highlighted text block for the headline story, a bulleted list block for company news, a text block with embedded links for the knowledge spotlight, a text block for team highlights, and a table block for upcoming dates (columns: date, event, owner).
5. Preview and save — Review the template layout, then save. Editors can now select it when creating each new edition, and you can apply it to existing content in bulk.

How AI helps you create and use this template

Capture faster. Tell Elium’s AI which spaces or tags to scan for the past week’s activity. It identifies newly published articles, updated procedures, and trending content — then drafts a knowledge spotlight section that the editor curates rather than compiles from scratch.

Retrieve smarter. An employee who missed last month’s edition asks Elium’s AI: “What policy changes were announced in the February newsletter?” The AI returns the relevant items from the archived edition — the specific updates, not the entire newsletter.

Why teams use Elium for internal newsletters

An internal newsletter is only effective when it reaches the right people and links to content they can act on. If the newsletter lives in email, it competes with hundreds of other messages and cannot link to a living knowledge base. Elium makes newsletters part of the knowledge ecosystem: each edition lives alongside the articles it references, search surfaces past editions by topic, and analytics show which content readers actually opened.

VINCI Energies — a global energy and IT services group with 97,000 employees across 61 countries — centralised over 4,000 articles in Elium, with 500+ active daily users across 110 dedicated spaces. The platform gives communications and knowledge teams a single channel for structured updates that link directly to the procedures and best practices employees need.