Internal Job Posting Template

What is an internal job posting?

An internal job posting is a structured announcement that advertises an open role to existing employees before — or alongside — external recruitment. It captures the role title, department, requirements, and application process in a format that gives every employee equal access to career opportunities within the organisation.

Without an internal job posting template, vacancy announcements vary in quality and reach. Some managers circulate openings informally, others rely on word of mouth, and employees in remote offices never learn about opportunities until the role is filled. A structured template ensures every posting follows the same format, reaches the same audience, and provides enough detail for employees to assess their fit before applying.

Who should use this template?

This internal job posting template is for teams responsible for talent mobility and recruitment:

• HR Business Partners — publish standardised postings that reach every employee, regardless of location or business unit
• Talent Acquisition Managers — ensure internal candidates are considered before launching external searches
• Hiring Managers — describe role requirements clearly so applicants self-assess their fit before applying
• Internal Mobility Leads — track open positions and internal application rates across the organisation

What’s included in this template?

The template has two parts: structured metadata fields and the posting body.

Metadata fields classify each posting:

• Role title and department
• Location (office, hybrid, or remote)
• Contract type and grade level
• Hiring manager and HR contact
• Application deadline and posting status

Posting body describes the opportunity:

• Role summary — what the role does and why it exists, in plain language
• Key responsibilities — the core tasks and deliverables the successful candidate will own
• Required skills and experience — must-have qualifications, skills, and experience levels
• What we offer — development opportunities, team culture, and any specific benefits linked to the role
• How to apply — step-by-step instructions for the internal application process

How to create and customise this template in Elium

1. Open the Template Builder — Go to your profile menu and select the Template Builder tab, or click “+ Create” and choose “Create a new template”.
2. Set the scope — Choose an icon, enable the template, and decide whether it applies platform-wide or to specific spaces (e.g. your Careers & Internal Mobility space).
3. Add structured fields — Click “Field” to add metadata: text fields for role title and department, a tag field for location type (pre-populate with “Office”, “Hybrid”, “Remote”), tag fields for contract type and grade level, user fields for hiring manager and HR contact, a date field for application deadline, and a tag field for status (pre-populate with “Open”, “Closed”, “Filled”). Mark role title and deadline as mandatory.
4. Build the posting structure — Use the “+” button to add content blocks: a text block for role summary, a bulleted list block for key responsibilities, a bulleted list block for required skills, a text block for what we offer, and a numbered list block for application steps. Add placeholder text to guide hiring managers.
5. Preview and save — Review the template layout, then save. Hiring managers can now select it when posting new roles, and you can apply it to existing content in bulk.

How AI helps you create and use this template

Capture faster. Paste an external job description or a role brief from the hiring manager into Elium’s AI. It restructures the content into your internal posting format — extracting responsibilities, requirements, and application steps — so HR reviews rather than reformats from scratch.

Retrieve smarter. An employee browsing career options asks Elium’s AI: “Are there any open project management roles in the Nordics?” The AI searches across all internal job postings and returns matching opportunities with application deadlines and hiring manager contacts.

Why teams use Elium for internal job postings

Internal job postings only work when every employee can find them. If openings are shared through email or pinned to a local noticeboard, employees in other offices, countries, or business units never see them. Elium makes internal mobility visible: structured templates ensure every posting contains the same information, search lets employees filter by location or department, and expiry dates automatically close filled positions so the listing stays current.

Bouygues Construction — a global construction group with 53,500 employees across 80 countries — deployed Elium through their HR department to improve transparency and career mobility. The platform hosts dedicated spaces for HR procedures and internal mobility, giving every employee access to career opportunities in their own language.