Observing the activities taking place on the platform will raise new questions and challenge the objectives set during the definition of the project. Adjustments will be necessary with SMART objectives: specific, measurable, attainable, relevant and time-bound.
Recurring observation of your collaborative platform is critical to its success. This observation is based on several key actions:
An active consultation of the network (via profiles, search results, etc.) makes it possible to observe new emerging uses. A collection of new interviews (telephone, written) and qualitative surveys directly available on the platform highlights development opportunities and related risks.
In the maturity phase, a quarterly workshop facilitates the collective assessment and adjustment of the roadmap. These workshops can be based on canvas such as Knowledge Sharing Canvas (for knowledge sharing) and Team Canvas (for small team collaboration).
Access to the platform activity logs allows a transversal analysis and comes in addition to a qualitative measure. The analysis can lead to:
Active content typologies consultation and related existing conversations (as well as the absence of certain parts) makes it possible to better understand the accelerators and the brakes to a recurring adoption and use. This also allows the discovery of weak but critical signals for certain business lines. Therefore, the organization’s situational context must be taken into account and it is necessary to understand the structural factors over which the committee has no power (holidays, resignation of a president, travel authorization between subsidiaries, invasive annual event). Finally, a recurring dialogue with the leadership makes it possible to understand its influence on the deployment.
In order to get a global feeling of the network and to reach the leased biased view possible, our clients keep track of three indicators on a single table: the evolution of the number of publications, the number of downloads and the number of views. A good starting point before tackling more difficult questions:
According to the studies of consulting firm Lecko, a French observatory of corporate social networks, after the enthusiasm of the first months, collaborative platforms undergo a phase of decline for several months. Animators’ efforts around support and users follow-up will ensure the adoption and the adaptation to the new exchanges. Growth comes back which is necessary to keep the promise of the network: to be a living and active place.