New Employee Onboarding Plan Template

What is a new employee onboarding plan?

A new employee onboarding plan is a structured programme that guides a hire from their first day through to full productivity — typically covering the first 30, 60, and 90 days. It captures everything the new joiner needs to learn, complete, and achieve, with clear owners and deadlines for each milestone.

Without an employee onboarding template, the quality of onboarding depends entirely on the manager. Some new hires receive a detailed introduction; others are left to figure things out alone. A structured plan ensures every employee gets the same foundation — company context, tools access, team introductions, and role-specific training — regardless of which office or department they join.

Who should use this template?

This employee onboarding template is for teams responsible for welcoming and integrating new hires:

• HR Business Partners — design and maintain a consistent onboarding programme that scales across locations
• Hiring Managers — customise the plan for each role while ensuring nothing critical is missed
• Onboarding Buddies — follow a clear checklist so they know exactly how to support the new joiner
• L&D Teams — track which training modules new hires must complete and by when

What’s included in this template?

The template has two parts: structured metadata fields and the onboarding programme.

Metadata fields identify the new hire:

• Employee name and start date
• Department and role title
• Manager and onboarding buddy
• Office location or remote setup
• Status — pre-boarding, in progress, or completed

Onboarding programme structures the journey:

• Pre-boarding — tasks to complete before day one: IT access, equipment, welcome email, and first-week schedule
• Week 1: Orientation — company introduction, team meetings, tools setup, and compliance training
• Weeks 2–4: Foundation — role-specific training, key stakeholder introductions, and first deliverables
• Months 2–3: Integration — independent work, feedback sessions, and 90-day review preparation
• Check-in schedule — dates for manager check-ins at day 7, day 30, day 60, and day 90

How to create and customise this template in Elium

1. Open the Template Builder — Go to your profile menu and select the Template Builder tab, or click “+ Create” and choose “Create a new template”.
2. Set the scope — Choose an icon, enable the template, and decide whether it applies platform-wide or to specific spaces (e.g. your HR & People space).
3. Add structured fields — Click “Field” to add metadata: text fields for employee name and role title, a date field for start date, a tag field for department, user fields for manager and onboarding buddy, a tag field for location, and a tag field for status (pre-populate with “Pre-boarding”, “In Progress”, “Completed”). Mark employee name and start date as mandatory.
4. Build the onboarding structure — Use the “+” button to add content blocks: a checklist block for pre-boarding tasks, text blocks for each onboarding phase (week 1, weeks 2–4, months 2–3), a table block for the check-in schedule (columns: date, type, participants, topics), and a link block for key resources the new hire should bookmark.
5. Preview and save — Review the template layout, then save. HR and managers can now select it when onboarding each new hire, and you can apply it to existing content in bulk.

How AI helps you create and use this template

Capture faster. Describe the role and department to Elium’s AI. It drafts a tailored onboarding plan with relevant training modules, stakeholder meetings, and milestones — so the manager customises rather than builds from scratch.

Retrieve smarter. A new hire starting in the Brussels office asks Elium’s AI: “What do I need to complete before my 30-day check-in?” The AI returns the outstanding tasks from their personal onboarding plan — specific to their role and location.

Why teams use Elium for employee onboarding

An onboarding plan is only effective when the new hire, their manager, and HR can all see it and track progress in real time. If the plan lives in a spreadsheet or email attachment, tasks get missed and nobody knows whether training was completed. Elium makes onboarding visible and trackable: structured templates ensure consistency, search lets new hires find answers without asking, and progress is transparent to everyone involved.

Bouygues Construction — a global construction group with 53,500 employees across 80 countries — deployed Elium through their HR department to standardise people processes. New employees access onboarding resources, HR procedures, and team knowledge from a single platform, in their own language, from any location.