Quality Control Checklist Template

What is a quality control checklist?

A quality control checklist is a structured document that lists the inspection criteria, acceptance standards, and verification steps required to confirm that a product, process, or deliverable meets defined quality requirements. It records who checked what, when, and whether each item passed or failed.

Quality control checklists turn subjective judgement into repeatable verification. In construction, manufacturing, logistics, and professional services, they ensure every inspection follows the same criteria regardless of who performs it. Without a standardised checklist, quality depends on individual experience — and defects slip through when experienced inspectors are unavailable. A shared template captures institutional quality standards so every team member applies them consistently.

Who should use this template?

This template is for teams responsible for quality assurance and compliance:

• Quality Managers — define inspection criteria and ensure every site follows the same standards
• Operations Managers — embed quality checks into daily workflows so defects are caught at source
• Project Managers — verify deliverables meet contractual and regulatory requirements before sign-off
• Compliance Officers — maintain auditable evidence that inspections were performed on schedule

What’s included in this template?

The template has two parts: structured metadata fields and the checklist body.

Metadata fields classify each checklist:

• Checklist name and reference number (e.g. QC-SITE-027)
• Department or project
• Inspector — the person conducting the quality check
• Inspection date and next scheduled review
• Status (open, in progress, closed)

Checklist body documents every control point:

• Scope — what is being inspected and which standards apply (ISO, contractual, internal)
• Checklist items — numbered rows with control point description, acceptance criteria, pass/fail result, and evidence notes
• Non-conformances — issues found during the inspection with severity, root cause, and corrective action
• Sign-off — inspector confirmation, reviewer approval, and date of closure
• Attachments — photos, measurements, or supporting documents linked to individual items

How to create and customise this template in Elium

1. Open the Template Builder — Go to your profile menu and select the Template Builder tab, or click “+ Create” and choose “Create a new template”.
2. Set the scope — Choose an icon, enable the template, and decide whether it applies platform-wide or to specific spaces (e.g. Quality or Operations only).
3. Add structured fields — Click “Field” to add metadata: text fields for checklist name and reference number, a tag field for department or project, a user field for inspector, date fields for inspection date and next review, and a tag field for status (pre-populate with “Open”, “In Progress”, “Closed”). Mark inspector and status as mandatory.
4. Build the checklist structure — Use the “+” button to add content blocks: a text block for scope, a table block for checklist items (columns: #, control point, acceptance criteria, result, evidence/notes), a text block for non-conformances, and a text block for sign-off. Add an attachment block for supporting photos and documents.
5. Preview and save — Review the template layout, then save. Inspectors can now select it when creating new quality checks, and you can apply it to existing content in bulk.

How AI helps you create and use this template

Capture faster. Paste your existing inspection criteria — from a spreadsheet, a PDF checklist, or an email — into Elium’s AI. It restructures the content into a formatted checklist with numbered control points, acceptance criteria, and result columns, ready for your team to review and approve.

Retrieve smarter. An inspector on site asks Elium’s AI: “What are the acceptance criteria for concrete curing on residential projects?” The AI returns the exact control points and pass/fail thresholds from your quality checklist — current standards, not last year’s version.

Why teams use Elium for quality control

Quality checklists are only effective when inspectors use them — and that means they must be easy to find, current, and accessible from any device. When checklists live in spreadsheets on local drives, inspectors use outdated versions or skip them entirely. Elium makes quality control practical: structured templates enforce consistency, version control ensures everyone works from the latest standards, and search lets inspectors pull up the right checklist instantly.

Bouygues Construction — 53,500 employees across 80 countries — uses Elium to centralise operational and quality knowledge. Inspection standards, procedures, and best practices are accessible to every team across projects and geographies, ensuring consistent quality regardless of location.